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Payments
All bookings made prior to the Americas Gas & LNG Summit (hereinafter referred to as the "Summit") must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent. If payment is not made at the time of booking, registration will be provisional. Bookings received less than two weeks before the conference date can only be paid by credit card.
Substitutions & Cancellations
Delegates may designate an alternative person from their organization to attend, up to 24 hours before the start of the Summit, at no additional cost. If substitution is not possible, cancellation charges will apply as follows:
- 25% of fees will be retained if the cancellation is made in writing 5 weeks prior to the event
- 100% of fees will be retained if the cancellation is made less than 5 weeks prior to the event
- All substitutions and cancellations must be received in writing at the email address operations@americasgas.com
Delegates should advise of any special access requirements at the time of registration.
Registration information will be sent to registered delegates by email at least seven days prior to the event. Any delegate not receiving the registration information should contact us by email to americas@gep-events.com or delegates@americasgas.com
Alterations to the Programme - Cancellation or Postponement of the Summit
Global Event Partners Ltd reserve the right to make modifications to the Summit program, location, and schedule. In the unlikely event of a cancellation of the Summit program, a full refund will be issued. The liability will be limited to the amount of the fee paid by the participant. If, for any reason, it becomes necessary to postpone the Summit or change the dates, the organizers will not be liable for any expenses, damages, or losses incurred by the participant. If the event can be held through rescheduling or postponement, the reservation between the participant and the organizers will remain valid and subject to the cancellation schedule mentioned.
Speakers
The opinions expressed by the speakers during the Summit are their sole responsibility. GEP do not assume any responsibility for the advice, opinions, or comments made during the conference or in the materials provided to attendees
Photography & Filming
For promotional purposes, a professional photographer and videographer may be present during the congress. Delegates who do not wish to be filmed or recorded are requested to notify the organisers via email at media@americasgas.com prior to the congress.
Data Protection
By submitting the registration details, participants agree to allow GEP to contact them regarding their services. Participants who do not wish to receive such communications should send an email to media@americasgas.com The contact details of registered participants will be included in the attendee list, which will be shared with sponsoring companies and all attendees to facilitate networking and meetings. Participants who do not wish to be included in this list should notify at the time of registration.
Websites & Links
The summit and associated GEP websites may include links to other websites (hereinafter referred to as the "Other Websites") and networking tools provided for the convenience of users. The content of the Other Websites is managed by their respective owners, and GEP assume no responsibility for it. Similarly, no responsibility is assumed for the content of any website linking to the Other Websites.
Insurance
It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. GEP cannot be held liable for any loss, liability or damage to personal property.
Speakers Terms & Conditions
GEP may use the speaker’s name and presentation materials for promoting delegate attendance at the conference.
GEP may audio and/or video tape the speaker’s session and the recording may be reproduced and sold as part of the overall conference materials. This allows delegates to purchase audio/video copies of presentations that they may have been unable to attend.
GEP may reproduce copies of the speaker’s presentation (eg. PowerPoint slides or supporting handouts) on paper and/or electronically and these may be sold as part of the overall hand-out materials during the conference and after the event.
Speakers who do not wish to give permission for the above terms and conditions, please email speakers@americasgas.com before the commencement of the conference.
If you have any questions about these Terms & Conditions, please contact us
Exhibitor / Sponsors (which term shall include the Applicant and any stand sharer) shall be bound by the conditions, rules and regulations set forth in this agreement and any changes must be made in writing and signed by an authorised official of Global Event partners Limited, part of the GEP Group of Companies, (hereinafter referred to as GEP) who shall have full power to interpret and to make or amend these rules, provided that such amendments and additions do not operate to diminish the rights reserved for the Exhibitor / Sponsor under this contract, and shall not operate to increase liabilities of its Sponsors, Agents or Employees.
The payment must be made upon receipt of the invoice. If an Exhibitor / Sponsor wishes to cancel their participation, cancellation must be made in writing to GEP. GEP will acknowledge receipt with 7 days. In the event of cancellation, the following penalties will apply:
- If the cancellation is made at least 3 months prior to the summit, 50% of the total amount must be paid.
- If the cancellation is made less than 3 months prior to the summit, 100% of the total amount must be paid.
No Exhibitor / Sponsor shall be permitted to exhibit unless he has paid prior to the exhibition all of the fees agreed to on the reverse side.
Exhibitor / Sponsors are expected to comply with any building regulations and any and all rules and regulations.
Rights of an Exhibitor / Sponsor shall not be assignable to any other firm or person and no Exhibitor / Sponsor may assign his space or sublet the whole or any part of the space contracted for. An Exhibitor / Sponsor has no right to occupy any particular space, although its requirements will be taken into account when it comes to allocating space.
Exhibitor / Sponsor shall not obstruct the view of adjoining exhibit nor be operated in any manner objectionable to other Exhibitor / Sponsors. All lighting within the exhibit must be arranged and operated so as not to be distracting to adjacent exhibits. Phonographs, radios or other sound devices operated in a manner objectionable to the Exhibit committee shall be prohibited.
At their discretion the organizers reserve the right to adjust the size or location of any exhibition stand for the benefit of the entire event.
Exhibitor / Sponsor shall not permit raffles, donations or other promotional measures that require members or guests to be present at a specified location and time; Naturgas must approve all unusual promotional plans.
Attendance hours shall be controlled solely by the Exhibit Committee who will specify hours etc., and admission shall be ticket or badge, and identification badges shall not be transferable.
No Exhibitor / Sponsor will be allowed to remove his exhibit from the Exhibition floor, prior to the official termination of the Exhibition, and the Exhibitor / Sponsor shall have an authorised representative present at the Exhibition throughout all exhibit periods and during the installation and dismantling of his exhibit.
The Exhibit committee, Sponsors, GEP its Employees or Agents are not responsible for any loss, theft or damage by fire or injury of any nature to any person or article. Reputable watchmen will be on duty day and night, but the Exhibit Committee, while taking precautions against loss, will not guarantee against it and it is hereby expressly released from any liabilities for injury or damage therefrom. The Exhibitor / Sponsor is urged to adequately insure their exhibits, other equipment for which they are responsible and personal effects.
The Publisher of the Catalogue, the Exhibit Committee, Sponsors, GEP, its Agents or Employees will not be responsible for any errors or omissions on copy prepared and submitted by the Advertiser or Exhibitor / Sponsor. The signature of the Application and its receipt by GEP is deemed conclusive evidence of the Applicant’s agreement to pay the full fees due from that moment. The Applicant may not cancel the application. Applicant further acknowledges that GEP, having incurred expenses as a result of the application, is not required to refund any of the fees agreed to on the reverse side and that GEP is also entitled to any unpaid amounts that may be owing by the Applicant to GEP.
The Applicant shall notify GEP of the name of each stand sharer. The Applicant shall be deemed to act as agents in respect of each stand sharer whom shall be bound by the Rules and Regulations accordingly. In the event that any stand sharer fails to comply with these Rules and Regulations or otherwise defaults in its obligations to GEP, the Applicant as principal shall be liable for all losses, liabilities and costs incurred by GEP arising from such non-compliance or default.
The Exhibit Committee, Sponsors, GEP, its Agents or Employees shall not be liable for loss, damage or delay resulting from acts of war, civil commotion, strikes or lockouts intervention or regulation, military activity or any other circumstances which shall make it impossible or inadvisable for the Exhibit Committee to hold the Exhibition/Conference at the time and place provided. The Exhibit Committee reserves the right to re-schedule the exhibition at another date and/or at an alternative site. Furthermore, GEP will not be responsible and will be held harmless should any conflicts or misinterpretations arise with the host country, its sponsors, agents or other bodies regarding any and all aspects of the Exhibition that may affect the Exhibitor / Sponsors. The said Exhibitor / Sponsor acknowledges that GEP have sustained damages and losses as a result of the foregoing, as well, and shall and does hereby waive all claims for damages or compensation. The sums paid to GEP as fees or otherwise in connection with the Exhibition shall remain the property of GEP.
The Exhibit Committee is not responsible to assist the Exhibitor / Sponsor in obtaining passport and visa, for entrance into the country where the exposition is to be held. The fact that the Exhibitor / Sponsor is unsuccessful in obtaining these documents from the necessary authorities will not constitute a basis for cancellation of this contract/application and it is clearly understood that no refunds whatsoever will be made. The Exhibitor / Sponsor, however, may substitute another party or company who meets the entry and formalities necessary for entry into the country where the exposition is to be held. Such substitution shall be the sole responsibility of the contracting Exhibitor / Sponsor.